Increase Productivity
Tips & Guide

Increase Productivity and Organization: Here Are The 5 Best Tools

It’s important to stay organized. It not only helps in keeping things in order, but it also aids in increasing productivity. Nobody wants to waste ten minutes hunting for that one item. You will save time looking for things and have more time to work on important activities if you stay organized.

I’ve been anxious person since I was a child. I’ve always been fascinated by how things functioned and wished to be in command of everything. To be sure of what they did, I needed to understand the entire procedure. It gave me a sense of safety, as if I knew where I stood.

Throughout my time as a blogger and college student, I have come across numerous resources (most of them being F-R-E-E) that have helped me stay organized and increase productivity. Here are some of my favorites!

ZohoMail

Like Gmail or Yahoo!, Zoho Mail is an email service. It is free, easy-to-use, and has some great organizational features.

My favorite feature is the color-coded calendar! It allows you to easily create and edit events, add details, and invite people to keep them in the loop. Some calendars can be a pain to make changes to but this one has a great drag and drop feature that makes editing a breeze!

Another part of ZohoMail that I love is that you can connect your domain to an email for free. It’s a bit of a process to get it set up, but having my readers email me at kara@karaboutit.com is so much more professional-looking than my old gmail!

Other honorable mentions for Zoho are its “Notes” feature (which can also be color coded – yay!) and “Tasks” feature, which are like to-do lists.

This platform is great for keeping everything all in one place and beautifully organized. Did I mention the color coding?!

Microsoft Excel

I have to admit, I always hated Excel. It was confusing to use and it just didn’t seem very exciting. It wasn’t until my internship at a PR firm last year that I was asked to create an ongoing list of project ideas. Naturally, I made the list on Microsoft Word, but I was immediately corrected by my supervisor that it wasn’t acceptable and Excel is the way to go for something of that nature.

Initially, I was apprehensive but after I practiced with it a little more, I realized how amazing it is!

Recently, I wanted to create more comprehensive editorial and social media content calendars for myself. I did Google search upon Google search (I even hit up Pinterest) and couldn’t find any free calendar templates that fit my needs. So what does a blogger do when she can’t find a calendar right for her? She creates her own!

It definitely took some time to design and create the perfect calendar but already, I feel way more organized.

So, if you’re looking for that perfect list or calendar and can’t seem to find one from someone else, I highly recommend taking the deep dive into Excel and creating a custom one just for you!

Read also: How I Work With Limited Energy as a Solopreneur

BoardBooster

Possibly my favorite resource on this list! If you use Pinterest for your business, then BoardBooster is a must-have for you.

One of the biggest ways to succeed on social media is to remain consistent with your posting. So when we are talking about Pinterest, consistent re-pinning is a must. But logging on everyday to pin a bunch of things can feel tedious and like a waste of time.

That’s where BoardBooster comes in!

It’s pretty simple to set up. You connect your BoardBooster account to your Pinterest account and BB will then create duplicate boards of all your existing boards. These duplicates are made secret so no one accept you will see them.

Whenever it’s convenient for you, pin as many pins as you would like onto these duplicate/secret boards. BB will then transfer these pins onto your public boards according to the days and times you set. How nifty!

Personally, I like to go in once a week and pin enough pins to last me until the next week. Since I have started using this resource, I have seen my Pinterest following and engagement increase significantly!

The best part is that it’s free up until you schedule 1000 re-pins. After the free period is over, it is $5 a month for 500 re-pins. That plan works for me but there are other plans if you require more.

It’s affordable, easy, and it does half the work for you! Awesome, right?

Read also: How To Get Organized When You Are Too Overwhelmed to Start

Canva

Graphic design is a critical component of any brand. It determines how people will see and feel about your business. If you’re not a professional graphic designer or if you don’t have the resources to hire one, then you’ll have to utilize a free resource that is easy to use and will produce professional-looking graphics.

Let me introduce you to Canva!

I have used my fair share of online graphic design sites and this one is the best by far. My favorite part is that it saves your previous designs to go back to in the future, which isn’t usually something that other sites offer for free. This helps to increase productivity because you won’t have to recreate a similar design over again or try to recreate specific colors.

Also, being able to see all of your designs in one place helps with developing your aesthetic and maintaining brand consistency.

I should also mention in the upgraded paid version, there are options for creating color palettes and keeping your brand’s logos and fonts on file. Cool, right?

Notebook

I don’t like to use notebooks and papers as my main organizational tools, but I do like to use them for one thing: as a dumping ground for ideas!

I keep one large notebook and it is dedicated to scribbles, notes, and ideas. It doesn’t have to be organized because I don’t put anything super important in it. It can be as messy as I want it to be – it’s like the junk drawer of my business!

Let yourself have one place where you can be messy; whether it’s in a notebook like me or in the notes section on your phone. It’s good to get a little messy sometimes

AboutSofia

My name is Sofia, I am 21 years old, and I have a huge passion for people and life. I am constantly creating art, whether it be in the form of a photograph, a song, a video, a painting, a poem, or practically any other art-form I can get my hands on. I just adore bringing my imagination to life!

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Kara Bout It